Event robots are an advanced piece of hardware combined with robust and dynamic software. They are popular among event organisers and attendees alike due to their futuristic appeal and varied use. Today, rental robots for events are widely used for conferences, conventions, concerts, business events, corporate meetings, weddings, receptions, and more.
From efficiency to entertainment, renting a robot has far-reaching benefits. In this blog, we will explore these benefits to learn how rental robots can enhance your events and bring new audiences. We will also mention where you can find reliable and advanced event robots for rent.
A] A Brief Overview of Rental Event Robots
Event robots are specially designed for events and exhibitions, programmed for tasks like greeting, reception, and navigation. These advanced automatons are versatile and often include AI and ML technology. Businesses and event organisers often prefer renting these robots due to cost-effectiveness and convenience. As these robots are made with some of the most advanced tech, they are expensive and difficult to maintain. Event managers only need them every once in a while, making renting the better alternative. Rental event robot providers like 360BrightMedia can leverage the high demand to mitigate the cost while also offering custom programming to match each event’s theme and requirements.
B] Benefits Of Rental Robots For Event Organisers and Attendees
1. Interactive Entertainment
Robots can provide interactive entertainment for guests, be it in business exhibitions and trade shows or weddings and birthdays. Our robots can be programmed to ask quiz questions, discuss event-related questions, play songs and games, and pose for photos. These captivate audiences of all ages and create a fun and lively atmosphere in the venue. Event robots are still very new and have novelty. This encourages audience participation, social interaction, and shared event experience.
2. Automated Reception
Robots can automate reception, check-in and the welcome process. While they can be a novelty during the reception, reducing manpower is the main reason why event managers employ them. Robots can be programmed to give information about the event, carry pleasantries, greet important and multilingual guests, and enable a smooth and tech-savvy welcoming. With integrated technology like RFID, QR code scanning, and facial recognition, they reduce queues and check-in time.
Also Read: Event Automation vs Manual Management: Which Saves You More?
3. Event Guide and Navigation
Robots are often assigned as personal event guides for important guests to navigate large or multi-zone venues with ease. Additionally, they can also act as venue guides, assisting attendees and providing directions to sessions, booths, restrooms, or food stalls. Robots are equipped with interactive screens, voice commands, and real-time maps to perform their role efficiently. Organisers have to spend less on additional signage or staff while improving crowd flow and time management.
4. Efficient Data Collection
Robots are a sneaky and efficient tool for data collection. Event attendees being reluctant to give their information to a person with a pen and paper is a common problem in the industry. On the contrary, robots can track foot traffic, collect feedback in real-time, and analyse crowd behaviour without being intrusive. This data is crucial to future event planning, venue design, and increased ROI.
5. Organic Marketing
Organic marketing remains one of the most influential ways to attract new audiences and grow a brand and business. Event robots are designed to naturally attract audience attention, encouraging guests to take photos and videos and share on social media. An exceptionally programmed robot that assimilates well with the event theme can also push user-generated content and vitality. Rental robots provide an irresistible content opportunity as a passive bonus.
6. Accessibility and Assistance
Event robots are not just facilitating but significantly improving accessibility at events. Their accessibility and assistance features include real-time voice support, multilingual options, and screen-based communication for hearing-impaired guests. In addition to automated support, they can also alert necessary human support personnel in case of emergencies. This is one of the most well-received uses of such modern technology.
7. Crowd Management
With the help of sensors and AI, rental event robots can assist in managing crowd flow and preventing congestion. They are capable of guiding people toward open areas, redirecting them from blocked paths, and monitoring real-time density in specific zones. This ensures a safer and more organised environment, especially at high-footfall events. They can also issue polite voice reminders about safety protocols or distancing measures.
C] How Different Events Use Robots
- Industry Exhibitions: Robots are used to automate data collection, product demonstrations, and brand presentations. Industry exhibitors value automation and process streamlining.
- Birthday and Wedding: Robots are used to entertain guests, serve refreshments, and carry sentimental items like cakes and rings. They are used for their novelty and fascination.
- Networking Parties: Robots can facilitate ice-breaking games and introduce guests. They help attendees connect more easily.
- Galas and Balls: Similar to weddings and birthdays, robots are used as greeters or servers. They are fabricated and programmed to provide the combined experience of elegance and technology.
D] How To Choose The Right Rental Event Robot Provider?
When renting an event robot, you must consider certain criteria, including:
- A reliable and well-established provider
- Provider’s past event experiences
- Robot customisation and compatibility with your event
- On-site operator and maintenance person
- Budget considerations
In addition to these, you can also look for industry knowledge and audience understanding according to your requirements.
If you are looking for a reliable and customisable robot for your event, book a consultation with 360BrightMedia today. Our robots have left their mark on countless events and business exhibitions across the country.
Conclusion
Rental event robots enhance the event experience for both the organisers and the attendees. Organisers can access valuable data, cost savings, engagement, and organic social media reach. Meanwhile, attendees experience interactive entertainment, accessibility, quick assistance, and a unique experience. These robots are used in birthdays, weddings, trade shows and exhibitions, networking parties, galas, etc.
If you are looking to rent an event robot, contact 360BrightMedia today. We are a reputed and reliable event tech solution company in India with years of experience working with some of the best brands, businesses, and event organisers.